I.T. experts - who should i use to back up my company data/emails

[supra_aero]

I own a property company which uses office 365 and google drive primarily.

 

I m a paid google drive user for space, however I'd like to have an additional backup solution for emails/website/google drive.

 

I don't mind using a physical hard drive but no idea what software would do autoback up s daily (ideally at least 2 times a day?).

 

the alternative is to use an online solution? Backupify? I've never heard of any besides that and no idea where to start.

 

Whats simplest most basic solution. I'm average I.T. compentency (if there is such a thing?)

 

thanks

[ibby]

Assuming you are using windows, you can create a schedule backup to run twice a day to an external or a cloud based source.

 

Two things I must stress here..

1 encryption is a must

2 putting your production data into the cloud eg one drive does not make it count as a backup.

 

How much data do you have?

 

 

 

[supra_aero]

20gb roughly. That doesnt include emails. Pls ideally I d like it to back up all staff emails.

 

Yes windows 7. I guess could set it for 6am and 9pm so wont affect performance of my machine. But issue is what about other pc s with emails on different systems?

 

Thanks for response by the way

[supra_aero]

Ideally i dont want an external hd office based which can be physically stolen either.

[ibby]

, if you go for a physical disk onsite it needs to be secured.

what kind of email system are you using?

 

Are these standalone machines or a domain,

how many computers?

Windows patching policy?

Antivirus policy?

Internet connection speed?

 

[Pete]

You can periodically use Google Takeaway to download a users Google Account and emails in box format.

What is your main motivation to want to backup emails?

[supra_aero]

Standalone machines

4 pcs

I ll pm u my anti virus (its a free one)

15mb internet roughly

Outlook Office 365 email for our domain name based emails

Dunno what windows patching means? If you mean windows updates they auto update

 

Have customer and contractor emails which we d need to refer to. If we lost these we stand to lose tons and tons of leads.

[robin]

I think the general message from Microsoft on 365 is that "Trust us, we are Microsoft and wont loose your data"

 

That wont stop a disgruntled employee emptying a mailbox or an administrator from making a mistake an deleting a mailbox. I once had to help someone recover email after a bad script accidentally deleted all emails younger than 6 years of age instead of older than.

 

You can export mailboxes to PST files with outlook and then back them up like any other file - its free (assuming you have outlook already) but its manual, requires scripting to automate and is not very slick. There are other options but they cost money.

 

How to export to PST:

 

https://support.office.com/en-gb/article/Export-or-backup-email-contacts-and-calendar-to-an-Outlook-pst-file-14252b52-3075-4e9b-be4e-ff9ef1068f91

 

Paid for backups:

 

https://www.veeam.com/backup-microsoft-office-365.html

 

https://www.cloudally.com/

 

 

Other archive/security tools:

 

https://www.mimecast.com/ - this one is great.

 

https://www.proofpoint.com

[supra_aero]

I've sorted what i will do now thanks to your input. Thanks

[Krister]

O365 has backups by itself so you really dont need to back it up. But if you want to make sure, and are using Outlook, import the e-mails to a PST file and backup on a USB hard drive. Encrypt with Bitlocker if you want.

 

I'd do similar with Google drive, just copy it on an USB drive and encrypt if needed.